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Quotes to cash. One system.

Binary Books runs the whole deal — quotation, proforma, VAT tax invoice, delivery note, purchase order and receipt — from one number, on your own letterhead. Built in the UAE, for businesses in the UAE.

Try it yourself → Book a demo
  • UAE VAT & TRN ready
  • English & Arabic letterhead
  • Plain English, no jargon
  • Works on your phone
Quotation · Q-26084 R1 OH
Sales/Quotations/Edit quotation Q-26084
Edit quotation Q-26084 R1 Sent
Last revised 21 Oct by Omar Haddad: two more cameras for the loading bay
BILL TO
CustomerGulf Horizon Contracting L.L.C
AttentionMr. Omar Haddad
Phone🇦🇪 +971 50 412 7730
DETAILS
Date21 / 10 / 2026
Valid until28 / 10 / 2026
SubjectCCTV & access control — Warehouse 4, Al Hamra
#DescriptionQtyRateVATAmount
Warehouse 4 — CCTV saved template
132-channel 4K network video recorder11,650.005%1,650.00
24 MP dual-light bullet camera12248.005%2,976.00
34 MP dual-light dome camera4248.005%992.00
48 TB surveillance hard drive2550.005%1,100.00
Access control
52-door access controller11,980.005%1,980.00
6Card & PIN reader4420.005%1,680.00
Round off total to10,850Apply Rounded off · discount 44.67
TOTAL (AED)10,850.00
2 unsaved changes since R1a line · discountDiscardSave over R1Save as revision R2
Saved as Q-26084 R2 · R1 is kept
5documents per deal, typed once
R1·R2revisions that keep the same quote number
Dailyyour data is backed up off-site, several times a day
5%VAT worked out on every line, to UAE VAT rules
How it works

One deal. Five documents.
Zero retyping.

Start with a quotation. Every document after it is one click away, carries the same lines and the same number trail, and lands on your letterhead ready to send.

FALCON SYSTEMSL.L.C · Ras Al Khaimah
فالكون سيستمز

Quotation

TRN 100 2938 4410 0003No. Q-26084 · Revision R1Date 21 Oct 2026
ToGulf Horizon Contracting L.L.CAl Hamra Industrial Zone, Ras Al Khaimah
DescriptionQtyRateAmount
Warehouse 4 — CCTV
32-channel 4K NVR11,650.001,650.00
4 MP bullet camera12248.002,976.00
4 MP dome camera4248.00992.00
8 TB surveillance HDD2550.001,100.00
Access control
2-door controller + 4 readers13,660.003,660.00
Total incl. VATAED 10,850.00
UAE Dirhams Ten Thousand Eight Hundred and Fifty Only
SENT
Sell

Quotes that look expensive and take minutes.

Type a line once and Binary Books remembers it. Pull whole sections from saved templates, change a quantity, round the total to the number your customer asked for — the discount works itself out.

  • Sections & saved templates — “CCTV main site” drops in all its lines.
  • Revisions R1, R2 — save as a new revision; the original stays read-only.
  • Round off total to… — type 10,850 and the discount is calculated for you.
  • Print-ready A4 — your logo, letterhead, TRN, amount in words, signature. Upload the logo once in Settings.
Q-26084R0R1R2
4 MP dual-light bullet camera10 122,976.00
8 TB surveillance hard drive21,100.00
+ 4 more lines
Total before10,896.90
Round off total to10,850
Discount44.67
Saved as Q-26084 R1 · R0 kept read-only
Buy

Protect your margin before you order.

Raise purchase orders straight from the quotation — split across vendors, VAT or no VAT. Every line shows its margin. If a vendor costs more than your customer pays, only an admin can approve it, with a reason on record.

  • POs from the quote — items and quantities come over, customer prices never do.
  • Margin on every line, and a loss needs an admin’s approval.
  • Purchase invoices checked against the PO — every difference listed.
  • Input VAT flows straight into your VAT summary.
Purchase order · PO-26007Vendor: Sky Link Trading
ItemYour priceVendorMargin
32-ch 4K NVR1,650.001,380+270 · 16%
Bullet camera248.00205+43 · 17%
8 TB hard driveCosts 20.00 more than the customer pays550.00570−20 · loss
Vendor invoice vs PO−378.00
CHANGEDBullet camera · qty 10 → 8
ADDEDDelivery charges · 50.00
Know

The numbers, without the spreadsheet.

Invoiced, collected, overdue and your VAT position for the quarter — on one screen, always current. Or just ask: “Who still owes us money?”

  • Dashboard — this month, to collect, overdue, last 12 months.
  • VAT summary — output, input and net payable to the FTA, exportable.
  • Ask your data — plain-language questions, read-only answers.
Invoiced this month48,250.00
To collect12,610.00
Output VAT (sales)2,412.50
Input VAT (purchases)1,086.25
Net payable to FTA1,326.25
Who still owes us money?
4 invoices · AED 12,610.00 — Gulf Horizon is 9 days overdue.
On your phone

Your books, in your pocket.

Open it on your phone and it works like an app: five tabs along the bottom, what needs you today at the top, and the jobs you do on the move a tap away. Nothing to install.

  • Needs you today — late invoices, cheques to deposit, quotations about to run out, vendors to pay.
  • Record a payment on the spot — amount first, how they paid, receipt printed or shared.
  • The A4 page, full size — open any document and pinch to read it.
  • Cheques with big buttons — deposited, cleared or bounced in one tap.
Clear for everyone

Made for owners, not accountants.

Every finance word comes with a plain line beside it, so anyone on your team knows what a button does before pressing it. And nothing you typed is lost by accident.

  • Plain English beside every term — PDC, input VAT, proforma, credit note, TRN.
  • Statuses you can read — “Issued: counts in what the customer owes you and in your VAT.”
  • One save bar — see what changed, then Discard or Save. Leaving a page with changes asks first.
  • Asks before anything is lost — deleting, cancelling, a cheque that bounced.
Status · INV-26095
DraftStill being prepared. Not counted in what the customer owes or in VAT.
IssuedSent to the customer. Counts in what they owe you and in output VAT (the VAT you charge and pay to the government).
CancelledKept on file, but counts nowhere.
What’s a post-dated cheque?

A post-dated cheque (PDC) carries a later date, so the bank can’t cash it before 5 Nov. Until you mark it cleared, the invoice still shows 4,704.00 owed.

Built for the UAE

Made where you do business.

Not a foreign accounting package with a VAT add-on. Binary Books was built in Fujairah around how UAE companies quote, invoice and get paid.

01

FTA-ready VAT

5% worked out per line, zero-rated suppliers handled, a quarterly summary ready for your return.

02

TRN on every page

Your TRN and your customer’s on every tax invoice, exactly where an auditor expects it.

03

Dirhams & fils in words

“UAE Dirhams Ten Thousand Eight Hundred and Fifty Only” — printed for you, every time.

04

English & العربية

A bilingual letterhead, and a team that answers in English and Arabic.

Security

Your books, locked down.

Access, page by page

Choose what each person can see, change or delete on every page; sign in with Google or a password. Enforced by the server, not by hidden buttons.

Backed up every 6 hours

A full copy of every record, four times a day, stored off-site. Each copy is test-restored before it is kept.

Fast from anywhere

Runs on Cloudflare’s global network. Open it on the office PC, a laptop on site or your phone — nothing to install.

AI that can’t change a thing

“Ask your data” reads your books to answer a question. It has no way to create, edit or delete a single record.

Getting started

Live without the headache.

  1. 01

    See it on your documents

    A short demo using one of your real quotations, so you see your own work in Binary Books.

  2. 02

    We set it up with you

    Your letterhead, document numbers, items, customers and suppliers — loaded and checked.

  3. 03

    Your team starts quoting

    Hands-on training for your staff, and a local team on WhatsApp when you need us.

FAQ

Good questions.

Something else on your mind? Ask us on WhatsApp.

Is Binary Books ready for UAE VAT?

Yes. Tax invoices carry both TRNs, VAT is calculated per line at 5% (or zero for suppliers without VAT), and the VAT summary shows output, input and net payable for the quarter.

Can I use my own letterhead and numbering?

Yes. Upload your logo once in Settings and every printed document carries it, with your address, TRN, bank details and signature, and your own prefixes — for example Q-26001, PI-26001, INV-26001.

What happens when a customer pays in parts?

Set the stages on the proforma, record each payment as it arrives and a numbered receipt is issued. The final tax invoice deducts everything already paid.

Who owns the data?

You do. It’s backed up off-site several times a day, and you can download all of it yourself whenever you need to.

Do I need to know accounting?

No. Every finance word has a plain explanation beside it, statuses say what they mean, and Binary Books asks before anything is deleted or lost.

Can I run more than one company?

Yes. Add another firm from the menu and switch between them with one login — each keeps its own customers, documents, numbering and letterhead.

Does it work on a phone?

Yes, and it’s made for it: on a phone it works like an app, with tabs along the bottom and big buttons for payments and cheques. There is nothing to install.

Book a demo

Run the whole deal
in one place.

Twenty minutes, on your own documents. We’ll show you the quote-to-cash flow and answer every question. Or try it yourself now in a sample company.

Book on WhatsApp info@binarytechme.com
or call 055 563 1505